However, when purging your deleted items in Outlook, Gmail’s default behavior is to archive it to the “All Mail” folder. To actually delete an item, you’ll need to “Expunge” the item which is called “Purge” in Outlook. Long technical story short Instead of moving it to a Deleted Items folder, it only gets “marked as deleted” but will still exist in the original folder. Gmail – IMAP Expunge and deletion optionsĭeleting messages from an IMAP account actually works a bit different than from other account types. You can change this behavior within Gmail’s IMAP options and by making sure that Outlook’s purge settings are set correctly.
In Gmail, archiving means that all labels (what you experience as folders) are removed from an item so that it only shows in your All Mail folder. Is there a way to set it up so that when I delete it from Outlook, it is also deleted from Gmail?Īs Gmail was set up with the thought of “never need to delete an email again”, the default configuration of Gmail is to archive your messages rather than deleting it. I noticed that when I delete a message from my mailbox in Outlook, I can still find it online in Gmail’s All Mail folder. Just in case, if you are using your Outlook.I’ve got my Gmail account configured as an IMAP account in Outlook. Yes, same settings as my incoming mail server The mail server settings are valid for every email client application that supports the POP3, IMAP or Active Sync protocols, no matter the platform (Windows, Mac, iOS, Android, etc). Mail Server: s. (if it doesn’t work, also try m.)Īlso, mark the box to use TSL/SSL for the server connection. On the next screen, choose “ or Exchange ActiveSync compatible service” and enter the following Active Sync server settings: When you add the account to Outlook 2013, on the first screen make sure you select “Manual setup or additional server types”. Active Sync SettingsĪctiveSync lets you send, receive & synchronize not just your emails, but also your calendar, contacts or tasks.
You can use the same IMAP server settings for any other email app, including iOS or Android Email apps. Incoming server (POP3): port 993 – you must also mark the box “this server requires an encrypted connection (SSL)” You have to follow exactly the same procedure as above, except that you need to select IMAP as your email account type (and not POP). You can use the same POP server settings for any other email app, including iOS or Android Email apps. Outgoing server (SMTP): port 587 – you must also choose “TLS” for the option “Use the following types of encrypted connection”. Incoming server (POP3): port 995 – you must also mark the box “this server requires an encrypted connection (SSL)” Outgoing Server tab: mark the box “My outgoing server (SMTP) requires authentication” and select “use same settings as my incoming mail server”. Then click on the “ More Settings” button: On the next screen, choose “POP or IMAP” and enter the following mail server settings in the Server Information fields:
We will explain below how to add your email account to Outlook 2013 – the mail server settings are the same for all email client applications, as long as they support the related email protocol (for example, ActiveSync is supported mainly by Microsoft products like Outlook 2013). Later edit (): Microsoft added support for the IMAP email protocol, from 12th of September 2013. Depending on your email client application, you can add & configure your email account as a POP3 account or as an ActiveSync / Exchange service.
To do so, you need to know the mail server settings.īasically, you can add your account to any email client that supports POP3 or IMAP, like Microsoft Outlook Professional, Windows Mail, Android or iOS mail apps, etc. And – just like Gmail – you can configure your favorite email client to send & receive emails through your email account. is designed by Microsoft as an alternative to Google Gmail.